Run aid stations like the pros

AidStation.app is your race operations HQ. Manage aid station details in real-time, organize station captains and volunteers, clearly communicate aid station details to athletes, and never lose a drop bag again!

Designed for offline zero-bar stations
Free to setup in ~5 minutes from CSV
Captains report faster lines and fewer “where’s my bag?” moments
Keep your registration and timing - this is aid station ops!

Built for every role on race day

Command tent, captains on course, volunteers in the field, and spectators at home all stay aligned with AidStation.app.

Race directors & ops leads

Keep every station in view and respond before issues escalate.

Live HQ dashboard with station cards, cutoffs, and last-sync status
Inventory pulses with acknowledgement and resolution trails
CSV exports and reputation scoring for debriefs and board reports

Coming soon: multi-event portfolio analytics and registration platform API hooks.

Station captains

Own the point-of-contact with an offline-first console that never quits.

QR scanning, keypad fallback, and torch toggle for zero-bar shifts
Wrong-station intercepts and outbound/return logging at a glance
One-tap supply pulses with success feedback

Coming soon: shift handover summaries and AI-powered supply forecasts.

Volunteer coordinators

Recruit, brief, and assign people without juggling spreadsheets.

CSV volunteer import with role and shift assignments
Magic-link station access with agreement acceptance logs
Coverage gap insights backed by live points tracking

Coming soon: automated shift reminders and volunteer feedback surveys.

Communications & spectator liaisons

Share what is happening course-wide with athletes, crews, and fans.

Public station pages listing inventory, amenities, and last-seen updates
Shareable OG cards for profiles, stations, and leaderboard moments
Privacy controls to manage what is surfaced to the public

Coming soon: embeddable spectator widgets and sponsor banner placements.

Why directors & captains choose AidStation.app

Never lose a drop bag

QR labels and luggage-style tag strips
Expo → truck → station → outbound → finish → claimed
Wrong‑station bags flagged and routed back

Offline that never quits

Run the app offline all shift with no signal if necessary
Big buttons, torch toggle, haptic “scan success”
Keypad fallback when labels are muddy
Syncs automatically when back online

Volunteer scanning drop bags at an aid station

Race director and HQ live ops dashboard

Station cards: bag counts, last‑seen, “last sync,” cutoff status
See issues before they become problems (low stock, wrong‑station)
Optional read‑only public page for spectators
CSV exports for post‑race debriefs

Industry-leading station captain tools

One‑tap “pulses” for more water/ice/electrolyte
HQ sees, acknowledges, and resolves in one place
Live +/− counters per item keep everyone aligned
“At‑risk for cutoff” helpers during surges

Share what’s at each station with athletes

Public station page: “what’s here” (e.g., hot water, gels, broth)
Consistent expectations across the course
Optional pre‑race “favorites” poll to guide stock (event‑controlled)

Offer managed bins or personal bins — your call

Managed bins: AidStation.app ships templated nutrition bins to Race Directors based on anticipated participant needs
Personal bins: Athletes configure custom personal bins so they get the exact nutrition they want at the station, a truly concierge experience!
Run blended events with both options while keeping inventory and volunteers aligned

Frequently asked questions

Does it work without cell service?

Yes. The captain device runs offline all day and syncs later.

Do volunteers need accounts?

No. They use magic-link access scoped to a station.

Is this a timing system?

No. We complement your timer with station ops and last-seen.

Can we keep our registration platform?

Yes. Import via CSV now; API later.

What if a QR is damaged?

Use the big keypad to enter the printed short code or bib.

What if stations are remote at night?

Torch toggle, high-contrast mode, and large QR sizes.

What about privacy?

Minimal PII, optional public pages, and clear retention policies.

Printers supported?

Standard laser/inkjet for 4×6 labels; works with common thermal labelers.

Every capability in one place

The shipping product today plus the roadmap on deck so you can plan your rollout and future tiers.

Race ops HQ

Live station dashboard with bag counts, last-seen, and cutoff alerts
Supply pulse triage with acknowledgement and resolution tracking
Drop bag custody timeline covering expo, transit, station, and claims
CSV exports for post-race debriefs and board-ready reports
Multi-event organization view with volunteer points and props stats
Coming soon: predictive surge alerts and weather-aware planning

Station captain console

Offline-first web app with QR scanning, keypad fallback, and torch toggle
Wrong-station bag intercepts with reroute guidance
Shift roster view with coverage state and last sync timestamp
Pulse acknowledgment workflow shared with HQ and volunteers
Coming soon: Live +/− inventory counters and supply level indicators
Coming soon: AI-assisted reorder prompts and captain chat threads

Volunteer management

Bulk volunteer import with role-based assignment and magic-link invites
Agreement and SOP version tracking with acceptance history
Station access tokens with audit trail and instant revocation
Volunteer points seasons and leaderboards to spotlight top contributors
Super admin console for escalations and cross-organization oversight

Participant & spectator experience

Public station pages describing amenities, supplies, and updates
Spectator-friendly last-seen views and optional public profiles
Drop bag claim receipts with initials, notes, and audit trail
Coming soon: embeddable course widgets and fan SMS opt-ins

Recognition & engagement

Props peer recognition system with points and splits rewards
Season-based reputation tiers surfaced on public profiles
Shareable OG cards for athletes, stations, and events
Director-configurable bonus grants for standout volunteers
Live leaderboards with role filters and organization rollups

Choose the rollout that fits your course calendar

Launch with a single flagship event or unlock unlimited courses when you are ready to scale. Every tier ships the full AidStation toolkit.

Single course

First event $49$99 per event

Includes a single course

Unlimited courses

First event $99$199 per event

Includes unlimited courses

All plans include

Offline-first captain console with QR scanning and keypad fallback
Drop bag custody timeline, wrong-station detection, and claim receipts
HQ dashboard with pulses, inventory planning, and last-seen coverage
Volunteer assignments, agreement tracking, and points reputation scoring

Ready to try it for free?

Add your race organization
Create your first event
Manage aid station details
Invite volunteers and assign to aid stations
Upload registrants via CSV
Generate drop bag QR codes for scanning